Letters Home


How do I report my child's absence?

Parents/carers must contact us on each day of absence before 8.30am by completing the KJAR Student Absence Form.

What do I do if my child has an appointment during the school day?

All non-emergency medical and dentist appointments should be made outside of the school day where possible. If your child needs to attend an emergency appointment parents/carers should advise the office in advance by email or telephone. We also need confirmation of the appointment i.e. appointment card, text or email in advance or on return from the appointment. Unfotunately, absences for appointments will be recorded as unauthorised if evidence is not provided.

How do I seek permission to take my child out of school for exceptional circumstances?

Schools are only able to authorise absence from school in exceptional circumstances. In making a request for an authorised absence from school you need to explain why you feel that the circumstances are exceptional.

Please note there is no right to authorise absence for a family holiday. If you take your child out of school without permission the absence will be unauthorised and we may refer the matter for consideration of legal action. You will need to explain why you are applying for an authorised absence and the circumstances which make your application exceptional, and why the leave cannot be taken within the normal 13 weeks annual holiday your child already has from school.

Click here to download our exceptional circumstance absence request form


  • Pens – at least two black and a green pen if possible.

  • Pencil

  • Highlighter (any colour)

  • Ruler (30cm preferable)

  • Eraser

  • Pencil sharpener (preferably with container)

  • Protractor

  • Compass

  • Scientific calculator (Casio FX83GTX or FX85GTX preferred) (secondary aged pupils only)

Additional Extras:

  • Glue stick

  • Scissors

  • Colouring pencils

  • Spares of a range of items held at home ready to replenish the case as needed.

Uniform, PE and Sports wear standards

Uniform September 2022


Haircuts should look smart and not follow extreme fashion trends which draw unnecessary attention to the student. For health and safety the wearing of hair braids or beads is not recommended. For PE and Science, long hair should be tied back.


1. Where can I buy uniform from and how much will it cost?

The sole uniform supplier for King James Academy Royston is Schoolyard, Units 1&2 RO, 24 Jarman Way, Royston SG8 5FE

Tel: 0800 132988



Open 7 days a week: Monday–Friday 9:00am-5:00pm

2. What should I do if there is a problem with my child’s uniform or PE kit?

Please email the school office, and a message will be sent to the appropriate staff.

3. Can my child wear religious dress?

Yes, please write to the Headteacher to request an appointment to discuss wearing of religious dress.

4. How can I help my child to avoid losing items of their uniform?

You should write your child’s name clearly in black permanent pen on every item of their uniform, including their PE kit. The uniform provider, Schoolyard, offer an embroidery initial service onto PE kit.

5. Can my child wear jewellery?

Years 7 - 11:

  • A wristwatch and one plain stud in each ear may be worn on the lower lobe. No other jewellery (including facial piercings of any kind) is permitted.

  • Make-up, where worn, should be light and hair styles/colours should be suitable for a professional work place and not be extreme. Nail varnish may be worn but should be removed for Food Technology lessons for health and safety reasons.

Years 5 – 6:

  • Jewellery - Watches are the only form of jewellery permitted, including ‘Fitbits’ ™ that monitors health only. ‘Fitbits’ ™ that receive communications are not permitted.

  • Ear-piercing - Parents and Carers are requested to arrange for children who wish to have their ears pierced during the academy year to have this done at the beginning of the summer holiday so that the pierced hole will heal during the holiday period and the earring(s) can be removed before the child returns to academy in September.

  • We do not allow students to wear earrings at any time, including when they have recently had their ears pierced.

  • No other body piercings are allowed. We operate this rule to protect the health and safety of our students.

6. Can my child wear make-up?

Years 5 and 6 are not permitted to wear make-up, nail varnish or acrylic nails.

Years 7 to 11 may wear make-up, and nail varnish, which must be modest and discrete. Lipstick, false eyelashes and acrylic nails are not allowed.

7. What happens in hot weather with ties and blazers?

All students will be expected to wear their ties and / or blazers (depending on year group) to and from school. The Headteacher will decide whether students can remove their ties / blazers inside the classroom.

8. What will happen if my child is in the wrong uniform?

If there is a genuine reason for this please send a note or email your childs Tutor (Teacher for years 5 & 6). If there isn't a reasons for this then in line with the King James Academy Behaviour Policy your child will be issued with a “consequence”.

Term Dates

Term Dates 2020/2021

The School day

School Day